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Project budget
and cost control.

Catch overruns when the contract is signed, not when the invoice arrives. Budget each cost code, record commitments as you place orders, record costs as they are invoiced, and watch contingency.

See what is inside

Planned pricing: $8 a month or $60 a year. No payment is taken today.

Original ExcelCraft workbook · Pro · Budgets

ExcelCraft / Project Budget & Cost ControlFictional sample
Project Budget & Cost Control with fictional sample data, shown in the ExcelCraft spreadsheet editor
Pro workbook preview · fictional data

INSIDE THE WORKBOOK

Every sheet
has one job.

Mint cells are where you type. White cells calculate. Instructions inside the file explain each field.

Dashboard
Total budget, committed, spent and contingency left, budget vs committed vs spent by phase, and spending by month.
Budget
One row per cost code with phase, cost type and budget; committed, spent, open commitment, forecast, variance and status calculate.
Commitments
Contracts and purchase orders against a cost code.
Costs
Invoices and payments against a cost code.
Settings · Checks · Instructions
Project name, start, contingency and phases; checks for costs without a commitment and invoices above their contract.

WHY IT HELPS

Built around
the real task.

Budget, committed and actual cost by cost code and phase, with forecast and contingency.

  1. Committed cost is the early warning

    A signed contract above budget shows as over budget immediately, months before the final invoice.

  2. A cautious forecast

    Each line is forecast at the highest of budget, committed and spent, so overruns count straight away and savings wait until the line closes.

  3. Contingency you can see shrinking

    Contingency left = your contingency minus every overrun. When it gets close to zero, it is time for a conversation.

GETTING STARTED

Three steps
to your own version.

The sample shows a working example; the blank version keeps every formula ready for your records.

  1. Set up cost codes

    List phases on Settings and give each cost code a phase, type and budget on Budget.

  2. Record commitments

    When you sign a contract or raise a purchase order, add it to Commitments against the code.

  3. Record costs

    Add invoices to Costs. Review the Dashboard and the Budget status column each week.

QUESTIONS

Before you begin.

Short answers about how the workbook behaves.

What is a commitment?

Money you have agreed to spend but may not have been invoiced for yet: a signed contract or a purchase order.

Why is my line over budget before I have spent anything?

Because its commitments already exceed the budget. That is the point: it warns you early.

Can I use it for construction?

Yes, or for any project with suppliers: events, fit-outs, IT rollouts. Rename phases and cost types to suit.

Does it handle retention or VAT?

No. Enter amounts consistently (all net or all gross) and handle retention in your accounting system.

How do I keep my changes?

Use Download XLSX or PDF in the editor before closing the tab. Nothing is saved to a server automatically, and your workbook never leaves your device while you edit.

Will it work in Excel and Google Sheets?

The files use standard XLSX formulas without macros, pivot tables or external links. They are checked with the ExcelCraft engine; compatibility with every Excel or Google Sheets version is not guaranteed. Review formulas, charts and formatting in your app before relying on important figures.

Can I change the currency?

Amounts use a $ number format. Change the cell format to your currency; the formulas do not convert between currencies.

EXCELCRAFT PRO · EARLY ACCESS

Part of
ExcelCraft Pro.

Pro workbooks cover whole workflows: purchasing to receiving, journal to balance sheet, tasks to portfolio health. Pro is planned to include AI credits for editing through chat. Pro downloads and the AI assistant are not available yet.

  • Every Pro workbook as it is released, with dashboards, checks and instructions
  • Planned: monthly AI credits for editing spreadsheets through chat
  • Planned launch pricing; final terms are not set

$8/ month

or $60 / year · planned launch price

No payment today. We email you once when Pro opens.

How Pro works

RELATED

Works well with.

Separate workbooks for neighbouring jobs. Records do not sync between files.

Your workbook stays in this browser while you edit. Use Download in the editor to keep your work, and review important figures in the saved copy. How local files are handled.

Original ExcelCraft workbook design, formulas and fictional sample data · CC0. Management tool only; not tax, legal or accounting advice.